Tips to Foster Productivity through Your Office Infrastructure

office-working-spaces

Our surroundings definitely impact how we feel and perform. Nowadays, no wonder businesses are willing to go the extra mile to deliver the right ambiance to their customers when they visit their shops.

The same methodology can also be applied to offices where workplace environments can be envisioned to foster and nurture employees and workers’ productivity.

Workspace Productivity

Working in a gloomy, dark, and cluttered space will never bring the best out of your staff. Instead, it will only make them dull and extremely bored.

According to recearch, the average employee is only productive for 2 hours and 53 minutes per day, and multitasking can decrease productivity by 40%.

Furthermore, regularly engaged employees show an increase in productivity that results in a 21% increase in profits.

Moreover, 89% of employees believe that gamification elements introduced at the workplace can increase productivity, while only 21% of employees believe that they can be truly productive for an entire day. Stress also affects productivity in 41% of employees.

Productivity & Office Infrastructure

In light of this information, let’s take a quick look at how changes in the infrastructure or the layout of your offices can improve productivity within your staff.

1.      Artwork, Colorful Themes, & Visual Appeal

art-installation

If you offer your employees a visually appealing workplace, it would definitely impact their moods and make them feel good about themselves and the organization. Visual feedback is important as it can help in changing your perspective about things.

Hence the term ‘change of scenery’ is commonly used to depict how our surroundings can make us feel refreshed and lighter.

Workplaces are by nature imbued with stress due to the fact that timelines have to be met and due dates are assigned to every single task.

People are already in a rush. However, the office environment can be altered to display creative and artful themes that relate to the nature of their work in order to make them feel better.

2.      Be Tactful Concerning Matters of Privacy

Working in an office means that you come across a lot of private and volatile information. If your workplace is poorly designed and the infrastructure doesn’t incorporate the need for privacy, then it can impact productivity.

This is especially concerning those who deal with such kind of information on a regular basis and thus would find it inappropriate to work in a condition that leaves the entirety of their work open for any bystander or passerby to have a look.

It involves strategic planning on behalf of business owners who must consider such employees and provide them with the privacy they need so that they can conduct their affairs without disturbances and risks.

3.      Clear Spaces for Unrestricted Movement

An office working at full strength can quickly become overcrowded, and this can become a serious problem during rush hours where everyone is in a hurry to meet their deadlines.

In such a scenario, you need a clear walking space so that your office movements are not restricted. Any mishaps or slipups can be avoided if workstations are designed in a way to combine walking space for workers.

This would mean that your employees can get from point A to B with bumping into things or other people as well as many office accidents can also be avoided.

The more spacious your office is, the better it is for your employees as it gives them also the leverage to stretch a little or have some room for themselves to be comfortable.

4.      De-Cluttered Environments

minimalist-office-space

Cluttered environments are the worst for productivity and can be downright tormenting for your employees to experience.

This is why many offices around the globe are adopting the minimalist approach when it comes to office infrastructure. This leaves room only for essential items like office furniture and equipment.

Employees are often requested to carry their own utensils, and there is also an effort to reduce paperwork.

In a world where digital technology has invaded our personal and professional circles, I believe that many offices can start working to adopt the minimalist approach. By de-cluttering their office environments, they would observe a stark improvement in their employees’ productivity levels.

5.      Employee-Friendly Sitting Arrangements

Perhaps one of the biggest reasons behind employee productivity’s inconsistency is the lack of comfortable sitting arrangements made available by those in charge. Furthermore, employees should also be provided with a variety of options when it comes to sitting.

You and your stakeholders can plan ahead of time to develop constructs that can allow your employees to enjoy different sitting styles to work and enjoy their office hours.

This can include open lounges, meeting rooms, cubicles, and much more.  Offering your employees with access to comfortable sitting arrangements would allow them to work for longer hours consistently without the need of getting up and stretching their limbs.

Uncomfortable sitting arrangements would keep them distracted, and you will find employees getting up and leaving their workstations so that they can tend to their sore limbs.

6.      Focus on Connectivity

The Internet of Things, smart devices, gadgets, and the World Wide Web add immense value to workplaces to reduce the time taken for completing various tasks.

From biometric devices to office surveillance systems, administrators and HR can deploy various technologies to monitor their staff and employees’ day-to-day requirements.

Even managers today have various team management software and employee monitoring/tracking tools that they can use to keep a check on their team members.

Plus with greater connectivity, we are now moving towards automated building management systems. Hence, business owners should consider these trends and design offices that support all kinds of connectivity solutions made available to them through technology’s power.

7.      Incorporating Natural Light & Ventilation

airflow-diagram

Incorporating natural light and ventilation to your building plans can also be extremely beneficial for your employees and boost their productivity levels.

According to this essay writing service, “These days, many offices in China are utilizing Feng Shui, traditional geomancy and pseudoscientific practice that includes natural light and ventilation for homes and building structures. And as per beliefs proposed through Feng Shui, natural light and ventilated places allow the free flow of energy, and dark and non-ventilated places block the flow of energy.”

Providing your workers with ventilated places logically improves their productivity as they do not feel less congested, and this allows them to work for longer hours without the need to take a break.

8.      Mindful of Foot Traffic

This is where your office floor plans come into play. As a member of the upper management with the decision-making authority, it also becomes a prime responsibility that you cater to your subordinates’ needs.

As far as your offices’ infrastructure and the productivity of your workers are concerned, you need to develop floor plans, make sure that they do not impact the efficiency of your employees.

All major exits and entrances should be considered to accommodate foot traffic throughout the day. This will prevent people from being stuck in one place and keep the walking hallways clear of human traffic jams.

9.      Rooms Designed to Serve Specific Purpose

office-meeting-room-floorplan-layout

Purposefully designed office rooms serve specific objectives. This means a meeting room is not to be used for lunch or tea breaks. Likewise, the cafeteria should never be considered as a workstation to complete an important report. These room requirements are natural to each and every business, so as a business owner, you should consider these special rooms and how to lay them out in the final structure of the office.

For example, your team and departments have grown big, which is why every now and then a small group needs some privacy to discuss important agendas with team members. In order to accommodate them, a small meeting room should be made available where they can go hold their private meetings and return to their workstations.

Conclusion

Business owners and those in the upper management should always consider taking conscious decisions when it comes to the layout and the infrastructure of their offices and firms. They should never take this crucial element lightly and instead try their best to incorporate designs and constructs for their workplace that offer maximum conveniences for their staff.

Only when your staff has an abundance of facilitation to accommodate their needs will they be able to perform at their true potential. I hope this post was able to provide you with meaningful insight into how you can foster productivity through your office’s infrastructure. Cheers, and all the best for your future endeavors.